EBNER Industrieofenbau GmbH
Tendering an enterprise content management system (ECM system) SharePoint to replace OpenText
Objective
- Procurement of an enterprise content management (ECM) system, in this case SharePoint, that meets the company's specific requirements.
- Selection of a suitable integrator for the SharePoint implementation.
Approach
- Creation of tender documents: information about the company, the specific processes and the requirements for an ECM system is collected and documented.
- Shortlist of suitable implementation partners: based on references, expertise and industry knowledge.
- Handling of the tender in two phases (request for proposal): sending the tender documents to the shortlisted companies.
- Evaluation of the offers and bidder presentations: applying an evaluation matrix for objective comparability of the offers.
Result
- Tender documents: containing the scope document and the requirements catalog.
- Shortlist of suitable integrators: focused on SharePoint implementation experts.
- Evaluation matrix: for the objective comparison of the eligible integrators and systems.
- Management presentation: with recommendations for the best offer and the most suitable integrator.
The analysis of the existing ECM system showed us that a replacement with SharePoint is the best option for our organization. With ReqPOOL's help, we are now looking for the optimal partner to implement the SharePoint migration project., Mag. Christian Teurezbacher, Executive Vice President Digitalization and Information Management
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Christian Buchegger
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